How to Create a Google Workspace (Business Gmail) Account
If you need business email at your own domain — like you@yourcompany.com — Google Workspace is Google's paid business email platform. Here's how it differs from free Gmail and how to get set up.
To set up Google Workspace, go to workspace.google.com, choose a plan, enter your business name and domain, and create an admin account. You'll verify your domain via a DNS TXT record, then create user accounts ending in @yourdomain.com — all powered by Gmail's familiar interface.
Free Gmail vs. Google Workspace: Key Differences
| Feature | Free Gmail (@gmail.com) | Google Workspace (Business) |
|---|---|---|
| Email address | yourname@gmail.com | yourname@yourcompany.com (custom domain) |
| Cost | Free | Paid subscription, per user/month |
| Storage | 15GB shared across Gmail/Drive/Photos | 30GB–5TB+ per user, depending on plan |
| Admin controls | None — single user | Central admin console; manage all users and security |
| Google Meet | Up to 100 participants, 60-min limit (free tier) | Up to 500 participants, longer meetings, recordings |
| Support | Community forums and Help Center | 24/7 phone and email support |
| Business tools | Basic — individual productivity apps | Shared drives, Google Chat, enhanced Docs/Sheets collaboration |
How to Set Up Google Workspace
- Go to workspace.google.comBrowse available plans — options range from Business Starter (basic email and Meet) to Business Plus and Enterprise.
- Click "Get started"Enter your business name and the number of users you need.
- Enter your existing domain or buy a new oneIf you already own a domain (e.g., yourcompany.com), enter it here. If not, Google can help you purchase one during setup.
- Create your admin accountThis will be your primary administrator email: admin@yourcompany.com (or similar).
- Set up billingChoose a payment method and billing cycle (monthly or annual — annual is typically discounted).
- Verify your domain ownershipGoogle provides a TXT record value that you add through your domain registrar's DNS settings. This confirms you own the domain.
- Add MX records to route emailGoogle provides specific MX records to add in your domain's DNS — these direct incoming email to Google's servers.
- Create user accounts for your teamEach person gets their own @yourcompany.com address and a Google Workspace license.
When Is Free Gmail Enough?
A free @gmail.com account is sufficient if:
- You're a solo freelancer or sole trader and a branded domain isn't important for your work
- You don't need to manage multiple employees' email
- You're in the early stages and budget is a constraint
You can start with free Gmail and migrate to Google Workspace later — see our full Gmail signup guide for personal account creation.
Frequently Asked Questions
Do I need to own a domain to use Google Workspace?
Yes, a domain is required for Google Workspace, since the service exists specifically to provide email at your custom domain. You can purchase a domain through Google during setup, or use an existing domain from any registrar.
Can I keep my existing Gmail address and also have Google Workspace?
Yes — your personal @gmail.com account and a Google Workspace account are separate and can both be active. You can sign into both simultaneously in Chrome or the Gmail app by adding multiple accounts.
How much does Google Workspace cost in 2026?
Pricing is per user per month and varies by plan. Check workspace.google.com for current pricing, as rates change periodically and may differ by country or billing cycle.
Can I migrate emails from my free Gmail to Google Workspace?
Yes — Google Workspace includes a Data Migration Service in the admin console that can import emails from an existing Gmail account, other Google Workspace accounts, or third-party email providers like Microsoft 365.